Job Summary

We are seeking an organised and reliable Office Administrator to join our family-run farming and orcharding business. This role is central to ensuring the smooth day-to-day running of our office, supporting both the operational and seasonal demands of a busy horticultural and farming environment. You will be involved in a wide range of administrative tasks, from payroll and compliance paperwork to staff coordination and customer communication.

Key Responsibilities

General Office Administration

• Manages phones, emails, and correspondence.
• Maintain accurate filing systems (digital and paper).
• Handle ordering of supplies and equipment.

Financial & Payroll Support

• Process invoices, accounts payable/receivable, and reconciliations.
• Assist with payroll processing for seasonal and permanent staff.
• Liaise with accountants and external service providers.

Staff and Seasonal Support

• Assist with recruitment paperwork, onboarding, and staff records.
• Maintain rosters and timesheets, especially during peak harvest periods.
• Keep contractor and employee compliance documents up to date (e.g., visas, health and safety inductions).
• Organising weekly staff BBQs.

Compliance & Record Keeping

• Support food safety and audit documentation (e.g., NZGAP, GlobalG.A.P, or other compliance schemes)
• Maintain accurate spray diary, input purchase, and water-use records.
• Assist with health and safety reporting and incident logs.

Customer & Supplier Liaison

• Communication with suppliers, packhouses, and logistics companies.
• Support export documentation, orders, and dispatch records.
• Provide general support to the owners in managing relationships with buyers and industry partners.

Skills and Experience

• Proven experience in Office Administration (preferrable in a farming, horticultural or small business background).
• Strong organisational and multitasking skills with keen attention to detail.
• Time-management skills with the ability to prioritise under pressure.
• Proficiency in Microsoft Office Suite and experience in payroll and accounting software.
• Good numeracy and attention to detail.
• Strong communication skills, able to deal with seasonal workers, contractors, and customers.
• Adaptability and willingness to assist in different areas of the business when required.

Personal Attributes

• Reliable, trustworthy, and proactive.
• Comfortable working in a busy, family-run environment where flexibility is important.
• Enjoys variety in tasks – no two days are the same.
• A practical, “can-do” attitude with problem-solving skills.

What we offer

• Competitive pay (based on skills and experience)
• A friendly, supportive family business environment.
• The opportunity to work closely with orchard and farming operations.
• Flexible hours may be considered outside of peak harvest periods.

 

How to Apply: Please send your CV and Cover Letter outlining your interest and experience to info@mcintoshorchard.co.nz